Registration
Student Planning: New Tool for Course Enrolment
As part of the Student Information Systems Refresh initiative, the University will be introducing a new online tool - called Student Planning - for course enrolment and degree planning. This intuitive tool is now launched, in time for Fall 2021 enrolment.
If you have difficulty with WebAdvisor please consult Ask Gryph (link provided on the WebAdvisor homepage), the University's automated help feature that allows its user the ability to receive instant responses to their questions. Ask Gryph can be accessed by navigating to Ask Gryph or by clicking on the Ask Gryph button in the upper right-hand corner of every WebAdvisor screen.
Registration Guide
For each semester that you will be registered, you must choose one of the following:
- UNIV*7510*01 (02, 03 or 04) Active Full-time Registration .. if you were admitted to a full-time program
- or UNIV*7520*01 Active Part-time Registration .. if you were admitted to a part-time program
Registering for one of these courses serves only to activate your registration. In addition to this basic selection you must be registered in at least one other course:
- UNIV*7500*01 Research/Writing
- or any real course for which an active section exists.
Failure to do this will result in the term simply not appearing on any official transcript of record.
A mandatory course, UNIV*7100, Academic Integrity for Graduate Students, is required of all graduate students entering the first semester of their graduate program or returning to their program following a withdrawal. This course must be taken in the first semester a student is registered as a graduate student at the University of Guelph. The Office of Graduate and Postdoctoral Studies will add this course to your registration and it must be completed by the 20th class day. If you want a refresher, you are also welcome to take it again.
Please note: you should register by selecting either UNIV*7510 or UNIV*7520, as appropriate, in order to activate your registration for the term, even though you may be awaiting consultation on specific course selections. Check for course availability on WebAdvisor. Follow the links for WebAdvisor for Students and Search for Classes.
You can add specific courses later, up to the add deadline.
Each semester you are required to either a) complete full semester payment by the payment deadline or b) submit Graduate Settlement for the upcoming semester by the published settlement deadline.
You will not receive a financial statement or invoice from Student Financial Services (SFS); you are expected to check your student account on WebAdvisor (https://webadvisor.uoguelph.ca/) in order to determine the amount payable for the semester.
For full information on submitting your tuition payment please go to the SFS website https://www.uoguelph.ca/registrar/studentfinance/fees/payments and for important financial dates and deadlines, please see https://www.uoguelph.ca/registrar/studentfinance/deadlines
Registrations will continue to be accepted through WebAdvisor or on Add/Drop forms. You will be able to view your student account on WebAdvisor once your registration is complete, and will be responsible for submitting your payment appropriately. (Please be advised if you are registering late, proof of payment will be required prior to processing your enrolment. Please speak with the SFS office.)
Settlements submitted and payments completed after the published deadline(s), will result in a late fee which will be added to your student account.
Payment of all fees including health insurance and parking finishes the registration process. You will want to check out how to make a payment to Student Financial Services, however if you are paying by payroll deduction, departmental trust funds, awards or sponsorship, you need to complete the Graduate Settlement form by the appropriate deadline.
If you are registering late (after the last day of the add period for the current semester), courses must be added using a Graduate Add/Drop - Course Waiver Request. Please email Student Financial Services (accquest@uoguelph.ca) to confirm that you have submitted your semester payment.
Settlements received and payments completed after the published deadline will result in a $60 late fee which will be added to your student account.
Students are expected to register in each consecutive semester of study until graduation. With advanced approval a graduate student may take a Leave of Absence. Make sure you have a discussion with your advisor and/or graduate coordinator about what you can and can't do during a Leave of Absence. The Leave of Absence/Withdrawal Form is submitted to the Office of Graduate & Postdoctoral Studies with the appropriate signatures.
Should you decide against registration after you have completed the registration process, you must fill out the Leave of Absence/Withdrawal Form and submit it with the appropriate signatures to the Office of Graduate & Postdoctoral Studies. Make sure that you that you discuss this serious action with your advisor prior to making your decision.
In both of the Leave of Absence or a Withdrawal, you might be entitlted to a refund depending the date that you submit your form to the Office of Graduate & Postdoctoral Studies and where it fits in the Guelph Graduate Refunds schedule.
If you need to withdraw from your program and from the university Withdrawal information may be found by referencing the graduate calendar. The same Leave of Absence/Withdrawal Form is used.
Students who are interested in changing their course load are required to fill out the appropriate document, meet requirements, attain specified signatures and submit documents to the Office of Graduate & Postdoctoral Studies for final approval.
Full-time to Part-time
The application for transfer to part-time study form is required for full-time graduate students who wish to transfer to part-time study, either permanently or temporarily . A full-time student may be allowed to transfer to part-time status if demanding circumstances relating to personal health issues, family responsibilities, or employment exist. Documentation of these circumstances must be submitted with the form.
Part-time to Full-time
The application for transfer to full time study form is required for part-time graduate students who wish to transfer to full-time study, either permanently or temporarily.
On the recommendation of the student’s advisor and with the approval of the department chair and the Assistant VP of Graduate Studies, a graduate student may take, and receive credit for, graduate courses completed at another university. See section Letter of Permission, Ontario Visiting Graduate Student Plan, Transfer Credit, Leave of Absence.
All students who will utilize vertebrate animals in their research and/or will be working as teaching assistants in a course involving vertebrate animals must complete the Animal Care Short Course. The program includes online modules and hands-on workshops.