Happy Holidays! The Office of Graduate & Postdoctoral Studies will be closed for in-person and phone services from December 20 to January 5 at 8:30 a.m. During this time, please contact us by email.
The University will be closed from December 24, reopening on Friday, January 2 at 8:30 a.m..
Managing Your Award
Award payments
Questions always arise around the payment of Awards and how to handle different payment situations. Below we have tried to answer some of your questions.
Most government-funded award payments such as CGS-M, NSERC Doctoral, SSHRC Doctoral, OGS, QEII-GSST, will be paid to your student account in three equal installments per year for the duration of the scholarship.
Internal awards are often paid out in one installment at the beginning of the semester. The value of the award and the semester(s) that the award will be credited to your student account will be communicated to you when you are notified about the award. Typically notification about awards will be sent to your Gryphmail account.
Scholarship payments are processed through Student Financial Services (SFS) at the beginning of each semester. Your scholarship will be applied to your student account in equal installments for the duration of your funding or one time for a single scholarship payment (typically awards less than $5,000). You will see your scholarship in WebAdvisor once it is open for the semester; usually at least one month prior to the payment deadline.
Scholarships and bursaries, administered by the University, are applied to the student account as a payment. Often these awards are applied to the student account in advance of the payment deadline. If the awards are sufficient to pay your account in full for the Winter and Summer semesters, you must confirm your intent to register through WebAdvisor using the menu item "Confirm Payment by Sponsorship/Award" under "Financial Information" by the payment deadline. This option is not available for the Fall semester.
Contacts & Resources
If you have questions about your student account, please email Student Financial Services at accquest@uoguelph.ca.
If you have a credit balance on your student account please visit the following link to the Student Financial Services website for information on refunds.
Interrupting or Cancelling your Award
If you plan to take a leave of absence from your program, you must contact the Award Officers in OGPS (grschol@uoguelph.ca) as soon as possible to determine how this will affect your award. For government-funded scholarships, such as CIHR, SSHRC, NSERC, OGS, QEII-GSST, there are specific reasons that an award may be interrupted. It is your responsibility to consult the terms of the funding. In all cases the interruption must be approved by the Awards Officers ahead of the start date of the leave of absence.
Paid Parental Leave
If you hold a CIHR, SSHRC or NSERC award or you are receive funding from your advisor’s CIHR, SSHRC or NSERC grant, you may be eligible for paid parental leave. Please review the Tri-Agency Research Training Award Holder’s Guide for complete details.
If you think you are eligible, please email the Graduate Awards Officers (grschol@uoguelph.ca) prior to submitting an Application for Leave of Absence & Withdrawal form to our office. There are additional steps and documentation required to request paid parental leave.
Most awards specify that the holder must be registered for an entire term to be eligible to receive that semester’s award instalment. If you are going to be here for less than the entire term, you should contact the Awards Officers in OGPS (grschol@uoguelph.ca) to find out if you need to return all or a part of the award. You should consult your graduate department or College for awards distributed by them, as policies vary.