Graduate Program Approvals and Modifications | Graduate & Postdoctoral Studies

Graduate Program Approvals and Modifications

Every publicly assisted Ontario university that grants degrees and diplomas is responsible for ensuring the quality of all of its programs of study, including modes of delivery and those academic and student services that affect the quality of programs under review, whether or not the program is eligible for government funding (from QAF, 1.4).

The following provides information on how to propose a new program and guide it through the appraisal process. For more information on the proposal of changes to existing programs or the creation of new programs, please contact Manager of Graduate Curriculum, Nadia Timperio.

New Programs

All proposed new graduate programs (GDips, Master's, Doctoral) and Collaborative Specializations must receive a recommendation from the AVPGS on behalf of the Provost to move through the governance process. All new programs and collaborative specializations must align with the University of Guelph Strategic Framework. To receive approval in principle to move forward with the new program or collaborative specialization proposal process, first complete and submit the New Program Proposal - Pre-Approval Form.
 

Proposals for new Master's and Doctoral programs follow the Workflow Checklist for New Graduate Programs. Once the Pre-Approval has been signed and circulated, complete the New Graduate Program Proposal. The Evaluation Criteria for New Program Approvals may assist you with writing the brief.

Concurrently, complete the External Reviewers Nomination Form to nominate 4 potential external reviewers, 2 of which will be selected by the AVPGS to participate in the review. This form and the CVs of the 4 nominees should be submitted at the same time as the proposal.

 

New Graduate Diplomas

Proposals for new, for-credit Graduate Diplomas (types 1, 2, and 3) follow the Protocol for Expedited Graduate Approvals, meaning they require completion of the New Graduate Program Proposal once Pre-Approval has been obtained, but do not require external review. 

 

New Collaborative Specializations

A Collaborative Specialization is an intra-university graduate field of study that provides an additional multidisciplinary experience for students enrolled in and completing the degree requirements for one of a number of approved Master's and/or Doctoral programs. Proposals for new Collaborative Specializations require approval of Senate. Once Pre-Approval has been obtained, complete the New Graduate Collaborative Specialization Proposal

 

Additions or Changes to Existing Programs

Program Changes

A program wishing to make changes to an approved graduate program (e.g., changes to fields, course requirements, Qualifying Examination, etc.), whether in the context of a cyclical program review or at some other time, must provide sufficient information to Senate via the Board of Graduate Studies to permit a decision on the proposed change.
 

Degree Designation Change

A unit wishing to change the degree designation in an approved graduate program, whether in the context of a cyclical program review or at some other time, must provide sufficient information to permit a decision on the proposed change.
 

Program Deletions

A unit wishing to close an approved graduate program, whether in the context of a periodic review or at some other time, must provide sufficient information to Senate via the Board of Graduate Studies to permit a decision on the proposed deletion.