Graduate Program Approvals and Modifications | Graduate & Postdoctoral Studies

Graduate Program Approvals and Modifications

Every publicly assisted Ontario university that grants degrees and diplomas is responsible for ensuring the quality of all of its programs of study, including modes of delivery and those academic and student services that affect the quality of respective programs under review, whether or not the program is eligible for government funding (from QAF, 1.4).

The following provides information on how to propose a new program and guide it through the appraisal process. The Strategic Mandate Agreement (SMA) is crucial to the development of new programs. While you are encouraged to read the complete SMA, key points are reviewed in the presentation given by the Assistant VP, Graduate Studies at the Graduate Coordinators Workshop the Fall.

For more information on the proposal of changes to existing programs or the creation of new programs, please contact manager of graduate curriculum, Nadia Timperio.

 

New Programs

All proposed new graduate programs (Doctoral, Master's, GDip) with associated fields, if appropriate, must receive a recommendation from the Office of the Provost to move through the governance process. All new programs must align with the University of Guelph Strategic Mandate Agreement (SMA) and be consistent with a program area of growth or strength in the SMA. To receive approval in principle to move forward with the new program proposal process, first complete and submit the New Program Proposal - Pre-Approval Form.
 

  1. Refer to the Workflow Checklist for New Graduate Programs.
  2. Complete the Proposal Brief - New Graduate Program template. The Evaluation Criteria for New Program Approvals may assist you with writing the brief.
  3. Complete the External Reviewers Nomination Form to nominate 4 potential external reviewers, 2 of which will be selected to participate in the site visit. This form and the CVs of the 4 nominees should be submitted at the same time as the proposal brief.
  4. Complete the Graduate Calendar Template.

 

Expedited New Approvals (includes new Collaborative Specializations and new Graduate Diplomas)

An Expedited Approval process will be used for proposals for:

  1. A new Collaborative Specialization
  2. New for credit Graduate Diplomas (types 1, 2, and 3)

The Expedited Approvals process requires the submission of

  • Volume 1: Proposal Brief, and
  • Volume 2: Supporting Documentation. 

The process is expedited by not requiring the use of external reviewers.
 
Refer to the Workflow Checklist for New Graduate Program Approvals.
For a new Graduate Diploma, you will need to complete the Proposal Brief - New Graduate Program template. For a new Collaborative Specialization, you will need to complete the New Graduate Collaborative Specialization Proposal. The Evaluation Criteria for New Program Approvals will assist you with writing the brief.

Additions or Changes to Existing Program

Program Changes

A unit wishing to make changes to an approved graduate program, whether in the context of a periodic review or at some other time, must provide sufficient information to permit a decision on the proposed change.
Examples: field changes, changes to course requirements, changes Qualifying Examinations, etc.
You will need to complete the Proposal Brief- Changes to an Existing Graduate Program template.
 

Degree Designation Change

A unit wishing to change the degree designation in an approved graduate program, whether in the context of a periodic review or at some other time, must provide sufficient information to permit a decision on the proposed change.
You will need to complete the Proposal Brief- Change in Degree Designation template.
 

Program Deletions

A unit wishing to close an approved graduate program, whether in the context of a periodic review or at some other time, must provide sufficient information to permit a decision on the proposed deletion.

You will need to complete the Program Deletion Template.

Submission

Submission of all proposals is to the Assistant VP, Graduate Studies to proceed through the approval process.