Submission Checklist | Graduate & Postdoctoral Studies

Submission Checklist

Now that you have completed your thesis, you must submit some required forms to The Office of Graduate & Postdoctoral Studies (OGPS) and then prepare your submission to the Atrium.

You are responsible for providing a copy of your thesis to your department (if needed).

Note: Your thesis will NOT be approved until we (OGPS) receive all required paperwork.

Required Forms:

  1. Thesis Submission Control Sheet 
  2. Certificate of Approval – Your Graduate Program Assistant will normally submit this to OGPS on your behalf. 

Forms that you may require:

  1. Request to Restrict Circulation of Thesis – If you wish to have your thesis restricted from public access due to patents pending or other circumstances, then you must submit a Request to Restrict Circulation of Thesis to OGPS well in advance of your final submission.
  2. Early Completion Rebate Form

How do you get a refund of tuition?

If your thesis is approved during the Student Financial Services Rebate Period then you may be able to get a full or partial refund of tuition/fees.

To do this, you must submit the Early Completion Rebate Form (above). This form allows OGPS to take down your registration and enables a refund of tuition/fees (if applicable).

Important Notes:

  • Your refund amount is based on the date on which your thesis is approved in the Atrium.
  • If you have not yet paid your tuition, the "refund" will show as an adjustment to the balance owing on your account.

Submission Process

  1. Apply to graduate by the published deadline.
  2. Submit all required forms (see above) to your Graduate Records Officer.
  3. Review your thesis thoroughly and ensure that there are no issues/errors before submitting to the Atrium (see: Preparation of Your Thesis for templates/formatting requirements).
  4. Submit your thesis and supplementary files to the Atrium according to the Thesis & Dissertation Submission Guide.

Review Process

  • Once you have submitted your thesis, it will be reviewed for formatting by the Graduate Records Officers in OGPS.
  • Review normally takes 1-3 business days but may take longer during peak periods of the semester.
  • Please allow enough time for review before following up with OGPS about your submission.

If there are errors in your thesis submission:

  • You will receive a rejection notice advising you of corrections that you must make. 
  • Once you make the required changes, then you must re-submit your thesis to the Atrium.

If your thesis is approved:

  • You will receive a "Thesis Approved" notification via email.
  • This email signifies that your program is officially complete.
  • Your thesis has or will be published in the University of Guelph Institutional Repository (Atrium).

If you wish to have your thesis bound

  1. You may submit your thesis as a PDF online through PageforPage at . Simply follow the instructions, upload your files, choose the desired options for your thesis, make your payment and then wait for your bound thesis to be delivered.
  2. Thesis binding and copying may also be done by contacting M & T Printing Group at  to receive instructions on submission, binding and delivery. *Payment for printing and binding copies is made through the M & T Printing Group.

If you find an error after your thesis has been approved to the Atrium:

On the rare occasion that you find a significant error in your thesis after it is approved in the Atrium (e.g., a chapter missing or duplicated, removal of a person’s name, etc.), you may contact OGPS to request that a one-page Erratum be attached to your thesis. Minor errors will not be changed (e.g., typos).