Submission Checklist
Now that you have completed your thesis, you must submit some required forms to The Office of Graduate & Postdoctoral Studies (OGPS) and then prepare your submission to the Atrium.
You are responsible for providing a copy of your thesis to your department (if needed).
Note: Your thesis will NOT be approved until we (OGPS) receive all required paperwork.
Required Forms:
- Thesis Submission Control Sheet
- Certificate of Approval – Your Graduate Program Assistant will normally submit this to OGPS on your behalf.
Forms that you may require:
- Request to Restrict Circulation of Thesis – If you wish to have your thesis restricted from public access due to patents pending or other circumstances, then you must submit a Request to Restrict Circulation of Thesis to OGPS well in advance of your final submission.
- Early Completion Rebate Form
How do you get a refund of tuition?
If your thesis is approved during the Student Financial Services Rebate Period then you may be able to get a full or partial refund of tuition/fees.
To do this, you must submit the Early Completion Rebate Form (above). This form allows OGPS to take down your registration and enables a refund of tuition/fees (if applicable).
Important Notes:
- Your refund amount is based on the date on which your thesis is approved in the Atrium.
- If you have not yet paid your tuition, the "refund" will show as an adjustment to the balance owing on your account.
Submission Process
- Apply to graduate by the published deadline.
- Submit all required forms (see above) to your Graduate Records Officer.
- Review your thesis thoroughly and ensure that there are no issues/errors before submitting to the Atrium (see: Preparation of Your Thesis for templates/formatting requirements).
- Submit your thesis and supplementary files to the Atrium according to the Thesis & Dissertation Submission Guide.
Review Process
- Once you have submitted your thesis, it will be reviewed for formatting by the Graduate Records Officers in OGPS.
- Review normally takes 1-3 business days but may take longer during peak periods of the semester.
- Please allow enough time for review before following up with OGPS about your submission.
If there are errors in your thesis submission:
- You will receive a rejection notice advising you of corrections that you must make.
- Once you make the required changes, then you must re-submit your thesis to the Atrium.
If your thesis is approved:
- You will receive a "Thesis Approved" notification via email.
- This email signifies that your program is officially complete.
- Your thesis has or will be published in the University of Guelph Institutional Repository (Atrium).
If you wish to have your thesis bound
- You may submit your thesis as a PDF online through PageforPage at http://www.pageforpage.com/ . Simply follow the instructions, upload your files, choose the desired options for your thesis, make your payment and then wait for your bound thesis to be delivered.
- Thesis binding and copying may also be done by contacting M & T Printing Group at ryans@mtprint.com to receive instructions on submission, binding and delivery. *Payment for printing and binding copies is made through the M & T Printing Group.
If you find an error after your thesis has been approved to the Atrium:
On the rare occasion that you find a significant error in your thesis after it is approved in the Atrium (e.g., a chapter missing or duplicated, removal of a person’s name, etc.), you may contact OGPS to request that a one-page Erratum be attached to your thesis. Minor errors will not be changed (e.g., typos).