Applicant Review Platforms

The University does not currently have a central admissions committee's applicant review platform. WebNow is used as our document management system for graduate applications. The list below provides an understanding of what platforms can be used on campus to review applicants or share materials outside of WebNow. This list has been compiled using the different storage approvals from Information Security. Using a system outside of the approved listing could result in a privacy breach investigation/fines or immediate platform usage shutdown, so should not be used. 

 

Platform 

Share/Review Documents Rank/Comment on Applicants
CivicWeb Yes (Limited) Not Available
CourseLink No (Open Learning working towards limited category) Yes
Email

Yes (Limited & Encrypt)

Yes
Encrypted Computer

Yes

Yes
Encrypted USB (eg. Aegis Secure Key)

Yes

Yes
GryphForms

Yes

Yes

Network Shared Drives (eg. CFS) Yes

Yes

OneDrive/Sharepoint/Teams Yes (Limited)

Yes

Online Shares (eg. Dropbox, Google Drive, ShareFile, iCloud Drive, etc) No

Not Suggested

Qualtrics Yes (Limited) Yes
WebNow Yes Not Available

(Limited) - Documents containing any Health, Financial (banking, SIN,etc), immigration (Passport #, Work/Study Permit #, etc) must be reviewed and removed prior to using method. User access must given and be recorded. Users who download the documents, must be using an Encrypted Computer/USB.

(Encrypted) - Documents themselves must be encrypted prior to using this method.