GryphForms - End-User Guide
This guide provides step by step instructions on various functions of the OGPS GryphForms Portal.
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The OGPS GryphForms Portal allows students, faculty, Graduate Program Assistants, Graduate Program Coordinators and OGPS staff to start, manage and complete tasks within the Gryph forms platform.
Depending on your role, you will be presented with the following tabs when you login.
My Task List
Displays all your outstanding tasks in all workflows.
Underneath the tab you will find all tasks assigned to you. Click the form you wish to complete and follow further instructions on the form.
Start New Form
Displays all forms that you can submit to OGPS
View and Track All Forms Submitted
This sections helps determine where forms you have are currently in the process. Forms cannot be edited or submitted from this section
Forms Submitted by Students in Department (GPA Only)
Allows you to search for current/previously submitted forms.
When you select the forms to be searched, you will be presented with a pop screen where you can view all forms submitted by students for a particular workflow. Select the appropriate form to search for the student.
Step 2: Search for the Student
You can search by Semester and/or by StudentID. Then click Search.
When you select the forms to be searched, you will be presented with a pop screen where you can view all forms submitted by students for a particular workflow. Select the appropriate form to search for the student.
Step 2: Search for the Student
You can search by Semester and/or by StudentID. Then click Search.
Step 3: Select the form and cancel the process.
Select the appropriate student form/workflow/process, then hit the cancel process button
Step 1: Forms Submitted by Students in Department (GPA Only)
When you select the forms to be searched, you will be presented with a pop screen where you can view all forms submitted by students for a particular workflow. Select the appropriate form to search for the student.
Step 2: Search for the Student
You can search by Semester and/or by StudentID. Then click Search.
Step 3: Select the form and cancel the process.
Select the appropriate student form/workflow/process, then scroll to the action button on the right.
Step 4: Select and Reassign the User
Select the user in the process that you wish to change. Search for the new user using their UofG email address, then click Reassign User.
Question: I ended up on the main university gryphforms site, is there any easy way to get back to the OGPS Portal?
Answer: You should be able to access the portal from the main GryphForms site, by clicking the OGPS Main Menu form. If you are trying to sign off on a form, you should be able to see the task on either the main portal or the OGPS portal in the My Tasks tab.
Question: I just tried logging in to the portal but I only see 2 tabs beside the home tab, Tasks and Start a new Form.
I'm using Chrome on my android Samsung phone.
Answer: We are in the process of optimizing the system for use on phones and tablets. At this stage, we encourage users to access the system via their laptops or desktop computers.
Question: How does the system ensure all users sign and move the form forward.
Answer: Users will receive an email when they have an outstanding form to sign. They can access it using that email, the OGPS portal, and the main university portal. They will receive reminder emails, and if no signature is received with a few weeks, it is sent to the GPC for action.
Question: Will the system work with Apple Mac Computers.
Answer: GryphForms should work with any browser on any system. We are working to make the mobile experience better.